How much are manual processes costing your company? It may be more than you think.
Approximately 22% of an average employee’s time is spent on repetitive tasks and 40% of a knowledge worker’s day is spent just organizing and looking for information.
One of the biggest culprits when it comes to productivity losses in a typical Sudbury office is manual list-based processes. Lists of leads, customers, or tasks are saved in Excel sheets that then have to be manually shared with others by email. Employees often need to search for these lists throughout the week, which also takes up valuable time.
There’s now an easy way to automate lists and host them in a seamless cloud-based environment using a brand-new Microsoft 365 application.
Microsoft Lists was added to Microsoft 365 business and enterprise subscriptions that include SharePoint in August 2020. If offers several ways to reduce costs and improve productivity, such as:
Microsoft Lists is a cloud application that allows you to create entire processes around any lists that you use.
The application is really more than a “list” building app, it can be transformed into several different useful apps by choosing the views and activities that you want to build around your lists.
Here are some of the key features of Microsoft Lists:
Here are a few ideas of how you can use this powerful list-building tool.
Using Microsoft Lists, you can streamline your visitor log and send instant notifications to your team when they have a visitor.
Just set up a list that includes a field for who a visitor is there to see and when a new entry is added for a specific colleague, they can receive an email instantly.
Using Lists allows you to easily search visitor entries and you can add an image of their ID along with the entry.
Make it easier to keep track of all your computers, tablets, projectors, and other devices by using a card view list. Your list can include who a device is signed out to, warranty information, the last service date, and any other pertinent device details.
If you need a simple way to manage projects and don’t want to buy an expensive project management software subscription, you can use MS Lists instead.
You can assign anyone that you’ve shared the list with to tasks that you’ve added and get notifications when a task is completed. The calendar view allows you to view project progress.
No need to purchase a separate app for tracking social scheduling, this is another task that Microsoft Lists can handle and has a template available to do.
Add social images, approval fields, and posted dates to keep track of the entire process.
The versatility of Microsoft Lists allows you to add text fields that can hold customer inquiries and support ticket notes. You can also assign tickets to a specific person and set a priority level.
This is another example of how Lists can be used for multiple list processes and can keep you from having to purchase several different apps. It’s a perfect app to consider (and that you may already have) when doing a strategic cloud review.
Lists is just one of the many productivity apps in Microsoft 365. Haxxess can help you migrate to the platform and learn how to use all its features to make your office more productive while lowering costs.
Contact us today to schedule a free consultation! Call 705-222-8324 or reach out online.